Join the TEACH Team: Operations Assistant

Jun 4, 2020

 

REPORTS TO: Business Manager & HR

EFFECTIVE DATE: Immediately

Who we are:

A safe and stable school environment is crucial for students that may not experience safety or stability anywhere else in their worlds. Far easier said than done, creating calm classrooms and schools requires practice, experience, and an unwavering commitment to and belief in the students. TEACH provides educators with intensive training and coaching on classroom management, focusing on areas such as de-escalation, conflict resolution, building students’ self-image, and non-verbal communication.

TEACH Core Values:
TEACH strongly believes that the highest quality of learning comes from our core values.

1.  We are an organization that strives to bring out the best…in all people.
2.  We work with passion, commitment, and enthusiasm.
3.  We relentlessly strive to do better and to be better. At the same time, we celebrate and nurture our collective and individual successes!
4.  We support each other and our team members.

Who are we looking for?

We are seeking an enthusiastic, creative, skilled, detailed-oriented, flexible, self-motivated, and self-directed individual to be a part of our dynamic team and be the “glue” in our office!  

Who you are:

  • You love to communicate.  Your warm personality is conveyed through your excellent oral and written communication skills.      
  • You are detail-oriented.  No detail is too small for you. 
  • You have street smarts and common sense. Yep, that’s important to us.
  • You are funny. You like to laugh… at yourself and at life. Humor is one of our highest values.
  • You are ambitious. You set high, yet measurable goals for yourself, and you meet those goals. Every time.
  • You love to learn new things and are a high implementer. You are always looking for ways to refine your craft.
  • You are creative. You can take a concept and deliver it in a way that people can understand and own.
  • You inquire. Smart people ask questions.

What you’d do:

Human Resources & Office Operations (55%)

  • Work with our HR business partner, ADP, to ensure all HR systems are in place and maintained.
  • Assist in the development of job descriptions, ensure proper background screenings and lead the recruitment processes for new employees.
  • Manage payroll and benefits administration, ensuring employees are paid on time and enrolled in benefits programs.
  • Manage vendor payments and expense reporting to ensure proper tracking of financials. 
  • Organize travel itineraries, including bookings and reservations.
  • Maintain supply inventory, including anticipating requirements, placing orders, and stocking items.  
  • Maintain office equipment and software as needed, including preventative maintenance, troubleshooting, and coordinating repairs.
  • Provide general administrative support, including office clerk duties and errands.

Executive Director Support (20%)

  • Provide scheduling support for the Executive Director.
  • Assist in preparing Board and Executive Committee Meeting materials.  
  • Support special projects for the Executive Director.

Development Support (25%)

  • Enter, process, and maintain the donor database to track donations and pledges.  
  • Manage donation acknowledgements.   
  • Support development events including fundraisers, school tours, and breakfasts.
  • Maintain donor lists, mailing lists, and guest lists.  

What you’ve done:

  • An associate’s degree or relevant experience; human resources, office management, or development experience a plus
  • Strong organizational skills, including the ability to manage multiple projects independently
  • Ability to produce quality work under tight deadlines with minimal oversight
  • Strong initiative and ability to ask questions when work is unclear
  • Detail-oriented and able to push projects through to completion
  • Excellent written and verbal communication skills across a variety of media
  • Proficiency in the following software: G Suites and Microsoft Office Suite  

What we offer:

  • Competitive Salary
  • Health, Dental, and Vision Insurance
  • 401K
  • Personal time off to foster a balanced lifestyle
  • Support to reach your goals
  • A dynamic team of professionals

How do I apply?

Send a resume, cover letter, and salary requirements to Business Administrator Karen Gentry. Please do not call for the status of your application.

Position will remain open until filled.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Support TEACH

When you shop at smile.amazon.com Amazon donates

Address

2900 Weslayan, Suite 375
Houston, TX, 77027

Email

info@toeducateallchildren.org

Phone

713.300.1097

 

Copyright © 2019 Knowledge Arts Foundation D/B/A To Educate All Children | Website by ASTOUNDZ

 

Support TEACH

When you shop at smile.amazon.com Amazon donates

Address

2900 Weslayan, Suite 375
Houston, TX, 77027

Email

info@toeducateallchildren.org

Phone

713.300.1097

Copyright © 2019 Knowledge Arts Foundation D/B/A To Educate All Children | Website by ASTOUNDZ